Effective Date: [05/15/2025]

At Alaska Family Safety, we understand the importance of protecting your personal and health-related information. When providing supervised visitation or supervised exchange services, we may receive, store, or transmit information that is protected under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This statement outlines our commitment to safeguarding Protected Health Information (PHI) and your rights under federal law.

1. What is Protected Health Information (PHI)?

PHI includes any information that relates to:

• A person’s past, present, or future physical or mental health condition,
• The provision of health care to an individual, or
• The past, present, or future payment for the provision of health care,
  when such information identifies or could reasonably be used to identify the individual.

Examples include therapy notes, medical diagnoses, treatment plans, or reports from health care providers submitted to Alaska Family Safety as part of court orders or service coordination.

2. How We Use and Disclose PHI

Alaska Family Safety may use or disclose PHI:

• To comply with court orders or legal mandates
• For safety planning or service coordination purposes
• To communicate with mental health or medical providers (with proper authorization)
• To law enforcement or emergency services when necessary to prevent harm
• As otherwise required or permitted by HIPAA

We do not use PHI for marketing purposes, and we do not sell or share PHI for commercial use.

3. Safeguards for PHI

To protect your information, we use:

• Locked physical file storage for paper records
• Password-protected and access-controlled electronic systems
• Secure email transmission when sending sensitive health information
• Staff training on HIPAA compliance and confidentiality protocols

4. Client Rights Under HIPAA

You or your legal representative may:

• Request a copy of your PHI maintained by Alaska Family Safety (unless restricted by court order)
• Request corrections to your PHI
• Request an accounting of disclosures made
• Revoke authorizations (where applicable) for future use of your PHI

Requests can be made by contacting our office in writing. Please note that some requests may be limited or denied in accordance with court orders or applicable law.

5. Complaints or Concerns

If you believe your privacy rights have been violated, you may file a complaint:

• With our office (see contact info below), or
• Directly with the U.S. Department of Health and Human Services

We will not retaliate against you for filing a complaint.

6. Contact Information

For questions or requests regarding your PHI, please contact:

Alaska Family Safety
502 Lake Street, Ste 2, Kenai, Alaska, 99611
📧 Compliance@AlaskaFamilySafety.com
📞 (907) 202-5622
🌐 http://alaskafamilysafety.com

This HIPAA Policy Statement is subject to revision and will be updated as necessary to maintain compliance with federal law.